CMM	Crew Management Manual (CMM) Crew Budgets	Doc No.: CMM-6.6 Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

6.6 VESSEL CREW BUDGETS

6.6.1 Funds Request

The monthly fund request is prepared by the Crew Manager based on the approved budget. This is then forwarded to the Financial Department, after approval by the FLP Manager.

For unbudgeted costs, an extra fund request is prepared by the Crew Manager. This is then forwarded to the Financial Department, after approval by the FLP Manager.

6.6.2 Port Agent’s Disbursements

Port Agent’s Disbursements are received by the Crew Manager. The Crew Manager checks for accuracy, and passes to the Financial Department.

For full managed vessels, all technical and safety expenses should be checked by the TSI.

6.6.3 Reporting

The Crew Manager shall produce a monthly comparison between budgeted and actual expenditure in respect of crewing services. This shall be completed by the 20th of the following month and passed to the FLP Manager for approval.

Some clients may require other specific reports which shall be completed as required.

6.6.4 Budget Preparation

A Crew and Budget Forecast Pack will be prepared on an annual basis by the FLP Manager and will be made available on Crew Server by the end of the 3rd quarter. The pack will include information on:

• Following year wage budgets;
• Manning fees;
• Seafarer contract lengths;
• Victualling costs;
• Other crew related costs.

The budgeting procedure is in the Business Management and Technical sections of the Company Operations.

Crew cost budgets shall be submitted to the MD for review prior to submission to the client.

6.6.5 Amended Wage Scales

New Wage Scales are issued by the FLP Manager.

The Crew Manager shall notify the relevant vessel(s) and the owner(s) (if applicable) with a request for P&I Club acceptance of cover for any new or amended conditions.

6.6.6 Payment of Union Fees

The Crew Manager responsible for the crew administration of a vessel shall ensure that union fees and social costs, as per the relevant TCC Agreement, are calculated and paid on a quarterly basis.